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Executive Assistant / Office Manager

Job Description:

The full-time Office Manager/Executive Assistant position for business and personal needs offers the opportunity to engage in challenging work within an award-winning, collaborative architecture practice, working directly for the Founder and CEO of a leading boutique residential architectural firm based in Dallas, Texas. The ideal candidate will have applicable organizational / administrative experience in an architecture or engineering firm, or related industry; a positive, can-do attitude; effective time management skills; and the agility to multi-task between projects and business / personal needs. Seeking a responsive, thoughtful, self-directed, positive employee: an extension of the Blume brand in presence, approach, responsiveness and dedication to the holistic experience.

Experience Required:

  • AA, BA, or BS degree required

  • Minimum of 5+ years of administrative, HR and financial management education and/or experience

  • Proficiency with Microsoft Office Suite required and Adobe Creative Suite is a plus

  • Excellent written and verbal communication skills

  • Supply management experience

  • Meticulous attention to detail, quality, and thoroughness

  • Proactive and able to work independently with good judgement and minimal direction

  • Highly organized and capable of effectively handling multiple projects and tasks concurrently

  • Adaptable and resourceful in handling shifting, sometimes competing, priorities and tight deadlines while maintaining a friendly, positive and helpful attitude

  • Ability to interact with clients and employees alike with the utmost professionalism

  • Commitment to strict confidence and discretion around highly sensitive information

  • Ability to work within a team structure

  • Strong, positive references

Primary Responsibilities:

  • Act as the first point of contact and provide a high level of service for all clients

  • Not a virtual position: on-site 9-6 M-F is a requirement 

  • Day to day management and organization of the business and its Principal

  • Provide support and organization for all projects and in-office needs

  • Coordinate schedules, appointments, and billing

  • Architectural and office supplies management

  • Tracking, supporting, and encouraging firm wide timecard system utilization

  • Preparing regular staffing and job reports

  • Attend client meetings, ownership of meeting follow up and job progress tracking.

  • Personal needs: occasional house sitting, home management, flexibility to work off hours occasionally / as needed. Healthy meal prep a plus!

Compensation and Benefits:

We offer a competitive compensation package including simple IRA plan, two weeks paid vacation and personal days, annual bonus.

Salary range 50-60K dependent on experience.

Candidate submissions should include a cover letter, resume and recent personal and business references if available.